Add an Organization Physical Address

Accurate and consistent addresses are vital in N-FOCUS. They ensure that persons, organizations and staff can be efficiently located and receive correspondence.  The USPS requires addresses to use consistent standards.

N-FOCUS Address windows have been updated to help users enter addresses more consistently.

Organization addresses are added and updated via the Detail Organization window.

1. When the organization is being added, the Detail Organization window displays in Add mode.
2. Click on the Addresses button to open the Detail Address window.
3. The Detail Address window is designed to make it easier to enter addresses  
4. Select the Address of: this field identifies whether the address is for a Person, an Organization or an Office and is set by the system.
5. Select the Physical Address or Mailing Address radio buttons to identify the type of address.  The Physical Address must be added first.
6. Select  the Number field and type the number in the street address.

7. Select the Direction field, click on the drop-down arrow to view the list of directions.  Select the direction for the street address.

   Note: Leave fields blank if they do not apply.

8. Select the Street Name field.  Type only the street name.
9. Select the Type field, click on the drop-down arrow to view the list of abbreviations. The first 15 options are the ones most commonly used.  Scroll to view the remaining options, in alphabetical order.  Select the type of street.
10. Select the Postdirection field, click on the drop-down arrow to view the list of directions.
11. Select the Unit Type field, click on the drop-down arrow to view the list.  Select the type of unit.
12. Select the Unit Number field and  type the unit designation (1, A, etc.)

13. Select the Zip Code field, type the number in the first field.  Do not use the second field.  Tab off the zip code.

    Note: For out-of-state towns, type the city, state and zip code.

14. The City, State and County fields automatically populate for Nebraska zip codes.  When a Nebraska zip code includes multiple counties, the Choose County for City box displays the city and the counties it is in.
15. Select the County field.  Click on the drop-down arrow to view the list of counties.  Select the appropriate county.
16. Select the Directions button.  In the Directions Description window, type any directions to help find the physical address.  Click on OK to return to the Detail Address window.

17. Select the E-mail Address button to open the window.  Type the e-mail address in the Primary field.

    Note: When writing an e-mail, highlight the organization’s e-mail address and copy it, then paste it directly into the e-mail’s “To” field.

18. The School Information button is used only by specific staff.

(03-2008)