button. In the State Ward submenu, click on the Trust Account button.
The Search Trust Fund Account window displays. First, search to see if there are any other accounts for the ward. If other accounts already exist, determine if one of those accounts should be used.
If no account exists, or no existing account will be used, click on the New button. The Detail Trust Fund Account window displays in ADD mode.
1. Retrieve the ward information by clicking on the outselect arrow in the person box. The Person Search window displays. Type in the search criteria: SSN, name, etc., and then click on the Search button.
If no person matches the search criteria, an error message displays. Click on the OK button to close the message.
If only one person matches the search criteria (i.e., search by SSN), the Detail Trust Fund Account window populates with the ward information (Name, SSN, Birthdate, Legal Status). Note: At this point, N-FOCUS is NOT checking the ward's legal status.
If more than one person matches the search criteria (i.e., search by last name and sex), the Person List window displays. Review the persons to determine which one you really want. To view more information than is shown on the Person List window, double-click on the person row.
When you find the right person, click on the desired row in the Person List window. The blue return arrow is enabled. Click on the blue return arrow.
The Detail Trust Fund Account window displays with the ward information in the Person box.
Note that once the Person information is populated, several buttons and menu items become enabled:
2. Retrieve the commercial bank information. In the Detail Trust Fund Account window Account box, click on the out arrow button.
If the FR worker is assigned to more than one bank, the List Bank Account window displays. Click on the desired bank row to highlight it, then click on the blue return arrow. Note: Double-clicking on the account row opens the Detail Bank Account window instead.
The bank account name displays on the Detail Trust Fund Account window.
Note: If the FR worker is assigned to only one bank, the bank account automatically displays on the Detail Trust Fund Account window.
Click on the Type drop-down arrow. The drop-down menu will display the account types that were assigned when the commercial bank account was established. If the commercial bank allows only one account type, the account type automatically populates when the bank account name populates. If more than one account type appears, click on the desired account type.
If the selected commercial bank account type has a Personal Asset indicator of Y, the State Ward Monthly Maintenance dialog box displays. This box asks you to designate whether monthly maintenance will be paid from this account. Note: If the selected commercial bank account type has a Personal Asset indicator of N, the State Ward Monthly Maintenance dialog box does not display.
Click on the Yes radio button to have Monthly Maintenance paid from this account. The Personal Assets balances will not calculate for this account.
OR
Click on the No radio button to NOT have Monthly Maintenance paid from this account. The Personal Assets balances will calculate for this account.
Click on Cancel to return to the Detail Trust Fund Account window without saving changes. The bank account type field remains blank until the Monthly Maintenance indicator is set. Click on an account type in the list to bring up the Monthly Maintenance dialog box again.
OR
Click on OK to save your selection. The Save and Save & Close buttons become enabled once the required ward and bank fields (underlined items) are populated. It is recommended that you save as soon as the name and account type are designated in order to save the account and generate an account number.
Click on the Save button to save the account. Click on Save & Close to save the account and close it. The Search Trust Fund Account window displays in UPDATE mode.
As the system saves, it performs a series of checks.
When all the checks are satisfied, N-FOCUS saves the account and assigns an account number, status and status date. (The account is NOT saved until an account number is assigned by the system. The account number is not updateable.)
The Detail Trust Fund Account window displays. The account type becomes disabled and cannot be updated.
When the account is saved, the Actions, Details and Go to menu items are enabled. Click in the Comments field and type in comments, if desired. Save when you are done. Comments can be updated at any time; changes are documented in the Detail, Account History window.
(07-2013)