DD Waiver Cases

DD Program Cases include the following:

• DDSC—Developmental Disabilities Service Coordination (this replaces the former DDCM program)
• DDAID—Developmental Disabilities Aid (State funded services)
• ADD—Adult Developmental Disabilities Waiver
• CDD—Children’s Developmental Disabilities Waiver
• DDAC--Developmental Disabilities Adult Comp Waiver
• DDAD--Developmental Disabilities Adult Day Waiver
• DDAR--Developmental Disabilities Adult Residential Waiver

Shared Data:

• Although every DD case is a single person program case, other persons and other program cases may be a part of a shared Master Case.
• It is important for those responsible for DD case maintenance to identify all Master Cases in which their DD client is a member. Notify any PSW or SSW who is assigned to an active program case when a waiver program case has been added.
• It is also important for the PSW and the SSW to note any DD client who has ever been a member in one of their Master Cases. Then inform one of the DD contact persons (Pam Hovis @ 479-5247, Kate Mathias @ 479-5592, or Lelia Razey @ 479-5295)
• Changes in client address, phone numbers, living arrangements, etc., are the common responsibility of both the DD staff member and the PSW or SSW staff member.. Communicate via telephone or e-mail to inform the other worker of the change and to arrive at a plan for updating the common data.
• Closing a Medicaid Case or changing it from “Active” to “Spenddown” when a CDD or ADD Waiver client is tied to it causes the Waiver case to close. This will cause the service authorizations attached to the Waiver case to close as well. This occurs whether the Medicaid is an Expert System MED eligibility determination or whether the Medicaid case eligibility is determined by the worker and entered as a Mainframe Medicaid case. Mainframe MED cases include the CFS program cases with Medicaid categorical codes as well as the other CWIS related SA/Med, SG/Med, Med-SA and Med-SG cases. They also include the Kids’ Connection (Med-KC) cases.

The PSW or the SSW staff person must be sure to inform the DD staff person that the Medicaid case will be closing. This will allow the DD staff member to take whatever steps are necessary to continue the services if appropriate.

Communication between DD staff and the Worker responsible for the Medicaid (PSW or SSW) is crucial.

(11-2005)