Medicaid Cross Reference Numbers

USING INTERIM NUMBERS INSTEAD OF SSN

When a person is added to N-FOCUS, a nightly batch process checks to see if this person already has a Medicaid Cross Reference Number. If they do, the system leaves that number assigned to the person. If they do not, the Medicaid Cross-Reference Number is determined by the system using the following steps:

1. Determine that the person is in a medical program case.
2. Determine in which Master Case the person is participating.
3. Determine who is the Master Case Name for that Master Case.
4. Find the Person Number  for the person who is being added to the case.
5. Determine the next available 2-digit suffix number for that Person Number.

Example

MC # 12345 includes a Mom [SSN = 505-55-5555] and a Child. They receive ADC/MED and were at the time of the conversion from the old Legacy System to N-FOCUS. When possible the system retained the old Medicaid ID’s converted over from the old system and this was the case in this Mom’s case situation.

So Mom’s Medicaid Cross-Reference Number = 505555555-02 (02 represented a female head of household in the old system).

Child #1’s Medicaid Cross-Reference Number = 505555555-21 (children were represented by a number in the ’20’ series in the old system).

Child # 2 came to live with Mom and sibling. Child # 2 had never been on Medicaid in Nebraska before. He was pended into Mom’s ADC/MED case. The night following the day he was pended into the case the system assigned him a Medicaid Cross-Reference Number based on the above steps. This process worked as follows.

1. Is Child # 2 in a medical program case? Yes
2. In which Master Case is Child # 2 participating? #12345
3. The Master Case Name for Master Case #12345 is Mom
4. What is Mom's  unique Person Number?  (97003371).  The person number is a unique eight digit number, so each new Medicaid number based on the Person Number will have a leading zero, the Person Number of the individual, and a two digit suffix.
5. What is the next available two digit suffix for this Person Number? 097003371-22
6. Update the Known Case table with this new cross-reference number for Child #2.

The Master Case Name Person must  still have a SSN.  If the Master Case Name person does not have a SSN, you have two options:

•  Call Central Office (402-471-9604) for an Interim Number and enter that number in the SSN field on the Person Detail window.  An interim number always begins with 3 zeros (000-xx-xxx).
  Note: When that person later gets a SSN, update the Person Detail window with the SSN.  If an SSN is changed, this will not change the Medicaid Number. The Medicaid Number is assigned only once.
•   Select another person as the Master Case Name.

(11-2009)

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