2-010.01C Verification of Income
469 NAC 2-010.01C
The worker must verify income every 12 months (see 469 NAC 2-010.01B3). Regular income must be verified using one month's income as a minimum. Irregular income must be verified using the three most consecutive months, if available. This review may be eliminated for cases where the only source of income is RSDI, SSI, or another similar stable source of income, and there is no reason to believe the amount will change.
Initially, the worker verifies RSDI benefits by viewing the direct deposit records or N-FOCUS interface. Documentation of the verification must be contained in the case record (see 469 NAC 2-010.01B2a).
Generally RSDI (Social Security) is verified by the Bendex for current recipients of AABD/MA. Changes in benefits for current recipients are reported on N-FOCUS via the BDE interface, and are used to determine the following month's budget, taking into consideration the ten-day notice requirement.
When there is a discrepancy in the verified amount of the check and the Bendex for the month of the check, the worker must initiate a SVES Request. This procedure does not apply to discrepancies with the buy-in.
The worker is not required to verify any income when a client receives SSI (for the exception, see 469 NAC 3-006.01A). If the client has been determined eligible for 1619(b) status by SSI, the worker must verify income. The worker must use the State Data Exchange (SDX) to verify receipt of SSI benefits and determine the correct federal benefit rate. Changes in SSI benefits for current recipients are reported on N-FOCUS via the SDX interface.
The worker may use the SDX to verify the amount of periodic extra earned income or periodic unearned income to be used in a client's AABD/MA budget if s/he is in non-pay status for SSI for one month due to the receipt of this periodic income. This may be Net Countable Unearned Income, Deemed Income, or Net Countable Earned Income of the client. The amount of income from any of these fields may be used from the SDX and counted in the client's budget, if it has been updated by SSI. No income disregards are allowed as they have already been allowed by SSI. If the client has periodic extra earned income, the worker counts the income for grant, but not for medical if the client has gone into 1619(b) status. If the client receives periodic unearned income, e.g., life estate income received annually or semi-annually, or deemed income from a spouse/parent, the worker counts it for both grant and medical budgeting.
Approval of an application must not be delayed if all eligibility factors are met but the worker is unable to obtain verification of the amount of any RSDI and/or SSI benefits due to SSA's delay in determining the amount(s). The worker must compute the grant and medical budgets without the RSDI income. At the time of approval, the worker must notify the client on a Notice of Action that s/he must report receipt of any RSDI and/or SSI benefits. The worker must include the RSDI in the budget in the first month possible considering the ten-day notice requirement. If retroactive benefits are received, see 469 NAC 2-010.01B4 ff.
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The worker must document the following in the case record: 1. The source and type of income; 2. The date paid; 3. The period covered by the payment or benefit (a one-month period is the minimum allowable for verification); and 4. The gross amount of payment (before any deductions).
For child support, district court records are used for verification.
The worker must record all verification information and computations in the case record. |
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