1-004 Definition of Terms

For use within RRP, the following definitions of terms will apply unless the context in which the term is used denotes otherwise.

A-Number:  Alien registration number. An alien registration number is assigned to an alien when s/he enters the United States. The number is shown on the refugee's Form I-94.

Adequate Notice:  Notice of case action which includes a statement of what action(s) the worker intends to take, the reason(s) for the intended action(s), and the specific manual reference(s) that supports or the change in federal or state law that requires the action(s), (see also 470 NAC 1-009.04 ff.).

Applicant:  An individual who applies for assistance.

Application:  The action by which the individual indicates in writing the desire to receive assistance.

Application Date:  For new and reopened cases, the date a properly signed application for assistance is received.

Approval/Rejection Date:  The date that the new or reopened case is determined eligible or rejected by the local office.

Budgetary Need:  The amount the client is eligible for before adjustments for over and underpayments and $10 minimum payment.

Categorical Assistance:  Assistance administered by the Nebraska Department of Health and Human Services. For the purposes of this definition it includes Temporary Assistance for Needy Families with Children (TANF)/Aid to Dependent Children/Medical Assistance (ADC/MA); Child Welfare Payment and Medical Services Program; Assistance to the Aged, Blind, and Disabled (AABD)/MA; State Disability Program (SDP/MA); RRP/MA; Kids Connection; and Children's Medical Assistance Program (CMAP).

Client:  An individual receiving or applying for RRP/MA. This term is used when the same policies apply to an applicant and a recipient.

Contributions:  Verified payments which are paid to or for an RRP/MA unit (see 470 NAC 2-008.04A).

Department:  The Nebraska Department of Health and Human Services.

Equity:  The fair market value of property minus the total amount owed on it.

Fair Market Value:  The price an item of a particular make, model, size, material, or condition will sell for on the open market in the geographic area involved.

Grant Case:  A case receiving an RRP payment or eligible to receive payment but not receiving it because of the minimum payment.

Household:  Individuals living together. There may be more than one public assistance unit within a household.

Initial Resettlement:  A period of time immediately after the refugee's arrival in the U.S.

Initial Voluntary Resettlement Agency:  The sponsoring agency for the reception and placement of refugees.

Inquiry:  Any question received by phone, letter, or personal contact without any indication that the individual wishes to apply. This may or may not be followed by a request or application for assistance.

Match Grant:  An agreement with a voluntary resettlement agency that enables the agency to issue the assistance grant for the first four months of a refugee's eligibility.

Minimum Payment:  The smallest amount for which a grant is issued. No grant is issued for $9.99 or less (for exceptions see 470 NAC 3-004).

Needy Individual:  One whose income and other resources for maintenance are found under assistance standards to be insufficient for meeting the basic requirements, and to be within the resource limits allowed an individual (see also 470 NAC 2-007.01 and 2-008.01).

Payment Effective Date:  The month, day, and year that the grant payment is to be effective.

Pending Case:  A case in which the application has been taken and eligibility is yet undetermined. All pending cases must be entered into the N-FOCUS system within two working days.

Prospective Eligibility for Medical Assistance (MA):  The date of eligibility beginning on the first day of the month of the date of request if the client was eligible for MA in that same month.

Prudent Person Principle:  The practice of assessing all circumstances regarding case eligibility and using good judgment in requiring further verification or information before determining initial or continuing eligibility (see also 470 NAC 1-008).

Rejected Case:  A case in which an application was completed and signed, but the applicant did not meet the categorical, procedural, or financial requirements of the program.

Request Date:  The date the client requests assistance. For reopened cases, this is the date of the new request. For program changes, this is the request date for the new program.

Retroactive Eligibility for MA:  The date of eligibility beginning no earlier than the first day of the third month before the month of request or the date of entry into the U.S.

Retroactive Payment:  Any payment made during the current month but for a prior month.

RRP/MA:  A categorical program consisting of financial and medical assistance or medical assistance only.

Standard of Need:  The maximum payment according to eligible unit size.

Supplemental Payment:  Any payment made for and during the current month after N-FOCUS cutoff.

Timely Notice:  A notice of case action dated and mailed at least ten calendar days before the date the action becomes effective (see also 470 NAC 1-009.04 ff.).

Unit:  Eligible individuals considered in determining the grant and/or medical assistance.

Withdrawal:  A voluntary written retraction of an application.

Zero Grant:  A case which is not eligible for a grant payment but which continues to receive medical assistance.

{2/10/02}