Detail FCRO Person Tracking

WINDOW OVERVIEW:

The Detail FCRO Person Tracking window is used to establish the core FCRO record for a child in care. A record may be established for an N-FOCUS Agency Related Person (ARP), a Private Adoptee., or a Private Agency Child.

Only one tracking record is completed for a person.

When the record is in Add mode the ARP Number or Adoption Identifier, Filed Under and Case Active Year may be entered, but the icons to other windows are not enabled until the tracking record is saved.

When the record is in Update mode the ARP Number or Adoption Identifier, Filed Under, Case Active Year, or Notes fields may be updated and the icons to other windows are enabled.

Security levels determine those persons who will have access to add or update the person tracking information.

FCRO Overview

Detail FCRO Person Tracking - Actions Drop Down Menu

Detail FCRO Person Tracking icons

FIELD DESCRIPTIONS:

Mode: The current window
Add
Update
Inquirymode is displayed on the right side of the window under the Main Menu icon.

FCRO Number:This field displays the system generated number for the Foster Care Review Board record.

Person Group Box:

ARP Number: Enter the
Agency Related PersonARP number.

If the ARP is not known or not yet established, select the arrow to display the Add Person window.

Previous Name: This field displays a person's former name as listed in the Name History file. If there is no former name the field is blank.

AKA Name: This field displays the person's Also Know As name as listed in the Name History file. If there is no AKA name the field is blank.

Name: This field displays the person's current last name, first name, middle initial, and name extension.

SSN: This field displays the person's Social Security Number.

Birth Date: This field displays the person's date of birth.

Sex: This field displays the person's gender code.

Assignment Group Box:

Board Number: This field displays the number of the Board associated with the most current meeting date or assignment date.

File Location: This field displays the N-FOCUS Office name or the "Court / Private Agency Name" of the most current custody agency contact record.

Assignment Date: This field displays the most current assignment date from the review records for this Person Tracking.

Contact Person: This field displays the N-FOCUS Staff Person name or the Contact Person name from the most current custody agency contact record.

Meeting Date: This field displays the most current meeting date from the review records associated with this Person Tracking.

In Care Date: This field displays the most current begin and end dates from the In Care record.

IV-E Eligibility: This field displays

• Yes if the person is IV-E Eligible in any active CFS or JC program case.
• No if the person is not IV-E eligible
• Blank if it is a private adoption.

Filed Under: Enter the name used to file the case.

Notes Group Box:

This group box is used to make communication notes between the review specialist and Central Office personnel. Enter up to 500 characters of text. The scroll bar can be used to view or enter more notes or use the maximize button.

The Maximize button is used to open a larger version of the Notes window.

Adoption Group Box:

Identifier: Enter the Identifier for a Private Adoption.

Birth Date: Enter the person's birth date for the Private Adoption.

Sex: Enter the gender code of the child in a Private Adoption.

Case Active Year:

Enter the year the child's record had activity.

Select the Additional Details button to open the FCRO Person Tracking Additional Detail window.

(03-2006)

NFOB041H