Payee Type

When an account is established the type of payee for the account must be selected.

A payee may have a different bank account for ‘client’ payments as opposed to ‘vendor’ payments or the payee may use the same bank account for both ‘client’ payments and ‘vendor’ payments since they come from two separate payment paths.

Client Payee:

A Client Payee may receive

• Grant payments created from two payments processes:
• Daily client payments are supplemental grant payments initiated when a budget is authorized for a current or previous month.
• Monthly client payments are major payroll grant payments initiated at the end of the month by a batch process that identifies all authorized monthly grant amounts for the come-up month.

or

• Vendor payments created from two payment processes.
• Daily (approved claim items) are initiated when a Claim Item is approved.
• Monthly (autoclaims) are initiated by a batch process that identifies active Service Authorizations for specific programs and service types where the system creates a claim automatically.

A Client Payee may be a payee for many grant cases but can only have one account for all grant payments.

When a Client Payee uses an ORG ID # it can use the Payee Type Code for both ‘client’ and ‘vendor’ payments.

When a Client Payee uses an ARP# it can use only the Payee Type Code of 'client".

A Client Payee can have a payment method of Direct Deposit and/or Debit Card.

• Exception: for Debit Cards a grant payee that is an ORG must use an SSN on the ORG file and the name must be that of an individual, i.e. Doe, John Q.

Vendor Payee

A Vendor Payee can only be established for Organizations.

A Vendor Payee may be a payee for many vendor Service Approvals but can only have one account for all vendor payments.

A Vendor Payee can have a payment method of either Direct Deposit or Debit Card.

• Exception: For Debit Cards a vendor payee that is an ORG must use an SSN on the ORG file and the name must be that of an individual, i.e. Doe, John Q.

03-10-08