Detail Address

WINDOW OVERVIEW:

The Detail Address window is used to add, update, or view the physical address, mailing address and email address for the persons, organizations, and offices entered on the N-FOCUS system.

The window is can be opened from:

• Person Detail window Address button or the Detail drop down menu.
• Detail Organization window Address button or the Detail drop down menu.
• Detail Office window Address button or the Detail drop down menu.
• Detail Placement window IL Address Button or the Detail drop down menu.  The address for a person in an active placement can only be entered from the Detail Placement window.  Changes to the address for a person in an active placement should be made from the Person Detail window.

How Do I:

Update Address from Person Search

FIELD DESCRIPTIONS:

Address of:  This field indicates whether the address is for a Person, Organization, or Office.

Type of Address Group Box:

Physical Address:  Select this radio button to add or update the physical location of the address. This field is mandatory and must be entered before entering a mailing address.

Mailing Address:  Select this radio button when the address is the place where the mail is received.  This field is optional.

Mode:  The current window ADD, UPDATE or INQUIRYmode displays.

Address Group Box:

If the address exceeds the 50 character limit an Abbreviate Street Name message opens.  

PO Box:  The Post Office Box field displays only when the Mailing address is selected in the Type of Address Group Box.  Enter the PO Box information. The field accepts alpha or numeric characters.

Number:  Enter the number characters for the address. The field accepts alpha or numeric characters.

Direction:  Always use the drop down list to select the direction when the  address includes a direction indicator.

Street Name:  Enter the name of the street.  This is a mandatory field and the field accepts alpha or numeric characters.  If the address includes a numbered street name
Do not use st., nd., rd. th. etc.

Example: use 3 instead of 3rd.do not include the suffix.

Type:  Select one of the address types from those listed in the drop down box .  Do not include the type when entering the Street Name.  

Post Direction:  When the address includes a direction indicator after the street name select from those listed in the drop down box .

Unit Type:  When the address includes a unit type select the type from those listed in the drop down box .

Unit Number:  When the address includes a unit number enter the number.  Not all unit types require a number.

City:  The City field is completed by the system when the ZIP code is entered.   If an out of state ZIP code is entered a message window opens and this field must be entered manually with the name of the city.

State: The State field is completed by the system when the ZIP code is entered.   If an out of state ZIP code is entered a message window opens and a state code must be selected from the drop down box .

ZIP:  Enter the ZIP code for the address. Entry of a Nebraska ZIP code automatically fills in the City. This is a mandatory field.  If the ZIP code covers more than one city the Choose City for ZIP window opens where the correct city is selected from the list . The second ZIP code field maintains the ZIP+4 data if available. This second ZIP code field is optional.

County:  The County field is completed by the system when the ZIP code is entered.  If the ZIP code covers more than one county the Choose County for City window opens where the correct county is selected from the list .  If an out of state ZIP code is entered the county defaults to Out of State.

Attention Group Box:

Attention:  When the address includes a specific recipient for the correspondence, select ATTN or C/O from the drop down box .

Name:  Enter the name of the person that should receive the correspondence.

Current or Last Known Address Box:

This box displays only when the Physical Address window is selected.

Current Address:  This radio button is selected when the address entered is the current address.

Last Known Address:  Select this radio button when the current address is unknown and the  address displayed is the last one known to the department.  When a child is placed in the Placement Type of Runaway the system turns on the last known address indicator and removes it when a new placement type is entered.

ACTION BUTTONS:

	The My Preferences button opens the List Correspondence Delivery Preferences History window.
	The E-Mail Address button is enabled after the initial case or organization registration is completed.  When returning to the Detail Address window the button is enabled when the Physical Address window is selected.  Select the E-Mail button to open the E-Mail Address window.
	The School Information button is enabled when the address belongs to an organization.  Select the School Information button to open the School Information window.
	The End Mailing Address button is enabled when a mailing address is saved  and it is no longer to be used.  When the End Mailing Address button is selected the End Mailing Address message opens to confirm the action.
	The Directions button is enabled when the Physical Address window is selected.  Select the Directions button to open the Directions Description window for any further address information.

FIELD DESCRIPTIONS:

Address Display Box:

• The Physical Address and Mailing Address boxes display the address(es) that have been entered on N-FOCUS.
• If no physical and/or mailing address exists on N-FOCUS only the name of the Person, Organization, or Office is displayed.
• When the physical and/or mailing address has not been updated (March 2008) the address displays in the previous format.
• To copy the address right click in the box and select copy from the pop-up list.  The address can then be pasted into another document.

ACTION BUTTONS:

	Select the OK button to save any changes or additions and return to Person Detail,  Detail Organization, or Detail Office window where the final Save action is taken.  When there is more than one person in the Master Case the Multi-Select Physical Address window opens.
	Select the Cancel button to close the window without saving new changes or additional information and return to Person Detail,  Detail Organization, or Detail Office window.
	Select the Help button to view information about completing the current window.

03-10-08

NFO2611H(518)