List Correspondence

WINDOW OVERVIEW:

The List Correspondence window displays all correspondence created within the dates specified in the search criteria. Use the Sort and/or Filter icons to narrow the list if needed.

See Also:

Correspondence Overview

List Correspondence Icons

List Correspondence Actions Drop Down Menu

How Do I:

Correspondence

FIELD DESCRIPTIONS:

Master Case Name: This displays the Master Case name

ID#: This displays the unique Master Case identification number

List Box:

Create Date: This column displays the date the correspondence was created on the system.

Type: This column displays the type of correspondence (Speednote, Notice Template, etc.)

Sent to: This column displays the name of the person or organization where the correspondence was sent.

Language: This column displays the language used to print the correspondence if it is capable of being created in more than one language.

Status: This column displays the status of the correspondence item. One of the following will display:

• Created (correspondence in this status means that it was just created. If it stays in created status, at the end of the day it will go through batch processing and the correspondence will be sent by Central Office.)
• Print Local (correspondence in this status means that it was printed by the local office and the local office is responsible for mailing the correspondence.)
• Print Batch (correspondence in this status means that it went through batch processing and was mailed by Central Office.)
• Reprint Local (correspondence in this status means that the local office reprinted the correspondence.)
• Reprint Pending (correspondence in this status means a requested batch processing reprint has not yet been printed. The worker can cancel the print job when it this status. If it stays in this status, it will be printed at night and mailed by Central Office.)
• Reprint Batch (correspondence in this status means that it has been printed in batch at night after being in reprint pending status.)
• Destroyed (correspondence in this status means that the local office printed the correspondence, then destroyed it so it was never mailed. It will remain on the Correspondence List for 4 months, then disappear.)

Status Date: This column displays the date the correspondence was created, printed or destroyed.

Case Name: This column displays the program case name if the correspondence is tied to a program case.

Program: This column displays the type of program that was associated to this piece of correspondence if the correspondence is tied to a program case.

Mail Date: This column displays the date the correspondence was mailed.

User ID: This column displays the User Logon ID of the person who created the correspondence.

ID#: This column displays the unique identification number assigned to this piece of correspondence.

ACTION BUTTONS:

	Select the More Minus button to view information on a previous page. This will only enable if there is more than one page of information.
	Select the More Plus button to view information on the next page. This will only enable if there is more than one page of information.

NFO6421H(14)

05-20-05